10 effective habits of very organized people

My name is Angela Lofton Moore and my life is crazy!!  People frequently ask me how I do all the things I do.  I operate several businesses. I contribute to several blogs. I co-produce a monthly variety show called Jammin’ on The Delta King, which features and promotes local artists. I am a writer and soon to be published author and take care of a home and a family that now includes my mom, who came to live with us because of medical issues.  I’d like to say that I’m ultra organized but that’s far from the truth.  I work hard at creating habits for staying on top of things and always do my best to make sure that nothing falls through the cracks.  Most of us have seen lists of effective habits like this, but this one is worth repeating.  Here is a list of the “10 most effective habits of very organized people”.  I will never stop striving to be one of these very organized people.  If you give these habits a try, your life may also become a little less crazy and a lot more clear.  Thank you to Lauren Conrad for posting this habits list to share.  I’ve added a few notes of my own notes to this great list in this color to identify my input over the original posted list.

Habits list item #1  They Write Everything down! 

Making to-do lists is a given. But for ultra-organized people, it goes beyond that. No matter how good your memory is, you’re bound to forget the small details every once in a while. So anytime there is something important you want to remember—from the name of the acupuncturist your coworker recommended to the funny short story idea that came to you in your sleep to your brother-in-law’s birthday—just write it down.  I use my cell phone calendar, connected to my Outlook calendar for important dates.  That works great.  I do need to be more vigilant about writing other things down.  My problem is that I have many, MANY, notebooks floating around which all get utilized making my attempt at organization unorganized. 

HABITS LIST ITEM #2 THEY CREATE DEADLINES

The most organized individuals know that it’s not just about having a to-do list. It’s about having a specific deadline assigned to each task you want to complete. By checking tasks off by a certain time and date, you will avoid leaving anything important until the last minute.  This one is not on my radar yet.  I fully understand the benefit and it is a target habit for me.

HABITS LIST ITEM #3 THEY TAKE BREAKS

Stopping in the middle of the day to de-clutter your desk isn’t always just a form of procrastination. Taking a few minutes to catch your breath and get your space in order can help you be more productive when you return to the task at hand. So if you need a breather, go grab coffee if you must, but consider an “organization break” as an even more productive alternative. Admittedly, this is one of the items I need to work on.  Taking a break between tasks may be a better plan for me to refocus myself between projects.

HABITS LIST ITEM #4 THEY MAKE A PLACE FOR EVERYTHING

Extremely organized people won’t bring anything home unless they know exactly where they are going to put it. This means being more selective in what you purchase, and also having proper storage solutions. Here are a few creative storage solutions I love and some tips for organizing your craft supplies.  Physical organization … A plan that needs implementation.

HABITS LIST ITEM #5 THEY UTILIZE SHARED ONLINE CALENDARS

Organized people know that having shared online calendars makes for so much less back-and-forth when you are trying to schedule something. So consider syncing your Google or iCal calendar with your closest colleagues, family members, or anyone else who would benefit. And for times when you are trying to set a meeting with a larger group, a scheduling tool like Doodle is highly recommended.

HABITS LIST ITEM #6 THEY HAVE A DETAILED EMAIL FILING SYSTEM

You might think it was a little bit ridiculous if you saw how many different folders I’ve created for filing my emails (er… 26). But the fact of the matter is that having a detailed filing system makes it easy to go back and find old emails in a snap.  I will admit that I have been a master of this since about 2001.  I can still go back and find copies of important emails that far back. The trick is to delete all non-essential emails to keep the filing system down to only the important essentials.

HABITS LIST ITEM #7 THEY TACKLE ONE TASK AT A TIME

Trying to do too many things at once can lead to chaos. When you’re feeling overwhelmed, try taking a step back and focusing on one thing at a time. Prioritize the items on your to-do list and start either with the items that are easiest to check off or the most important. I promise that your to-do list will be cut in half before you know it.  As a world class multi-tasker, this one will take time for me.  The nature of my design business is to have many projects going at once.  The task lists cover all projects all the time.  Pray for me on this one.

HABITS LIST ITEM #8 THEY HAVE LESS STUFF

The more stuff you have, the more likely it is to become disorganized. Organized people love to eliminate the clutter and regularly purge items they no longer need. This also includes learning to walk away from bargains. As far as the space in your closet is concerned, it’s better to purchase one investment piece you really love than five so-so tops you found on sale. Also, consider donating items you no longer need. It’s easier to part with your possessions if you know they are going to a good cause.  I’ve been working very hard on this one.  My suggestion is to takeit  one small space at a time.  I’m currently purging stuff from my office, literally one bookcase shelf at a time.  It will take a bit longer but I don’t feel overwhelmed by doing it all at once.

HABITS LIST ITEM #9 THEY DELEGATE

Asking for help is never a bad thing; in fact, it’s the quality of a good leader. Organized people know when it takes a team to get something done and are just as good at organizing people as they are at organizing objects.  I delegate when I can but I am a self-proclaimed control freak so giving up control does not come easy.  

HABITS LIST ITEM #10 THEY SET THEIR ALARMS 15 MINUTES EARLIER THAN THEY HAVE TO

Being an early riser gives you some uninterrupted time in the morning to organize your home, your workspace, your thoughts or whatever else needs it. Not having to rush out the door also ensures that your clothes and toiletries won’t end up strewn across the floor or counter, and will instead be put back in the appropriate place.  This is actually one of my favorite and most successful actions.  Early mornings are quiet, peaceful and the perfect times to focus on the day.

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